This policy explains how ButlerOne LLC collects, uses, and protects information submitted through our websites, scorecards, product, and related services.
Information we collect
We may collect contact information such as your name, email address, and phone number; business and operational information you provide in a scorecard or form; communications with us; and basic technical information such as referral source, campaign parameters, browser information, and approximate location derived from an IP address.
How we use information
We use information to provide requested scorecards and services, calculate and deliver results, respond to questions, schedule reviews, operate and improve ButlerOne, measure marketing performance, prevent abuse, maintain security, and comply with legal obligations.
Calls, email, and text messages
When you provide contact information and the required form consent, we may contact you by phone or email about your request and ButlerOne services. When you separately opt in to texts, ButlerOne LLC may send messages about your request, onboarding, support, appointments, account updates, and promotional offers, including automated marketing texts. Consent to marketing texts is not a condition of purchase. Message frequency varies; message and data rates may apply. Reply STOP to opt out or HELP for help.
How we share information
We may share information with service providers that help us host data, deliver email or text messages, operate forms, provide analytics, prevent fraud, or support the service. We may also disclose information when required by law, to protect rights and safety, or as part of a business transaction. We do not sell personal information for money.
Mobile numbers, SMS opt-in data, and text messaging consent are not sold or shared with third parties or affiliates for their marketing or promotional purposes. Service providers may process this information only as needed to deliver and operate our messaging service. This limitation takes precedence over broader information-sharing provisions in this policy.
Data retention and security
We retain information for as long as reasonably necessary to provide services, maintain business records, resolve disputes, enforce agreements, and meet legal obligations. We use administrative, technical, and organizational safeguards designed to protect information, but no system can guarantee absolute security.
Connected Google accounts
Connecting Google is optional. With the permissions you grant, ButlerOne receives your Google account identity, email address, and authorization tokens; reads Gmail messages, headers, recipients, and attachments; sends email on your behalf; and reads your calendar list and event details. Calendar features can create, update, or delete events in calendars you can edit, including attendee invitations when you request them. Google handles the sign-in and consent process; ButlerOne does not receive your Google password.
ButlerOne processes connected account data on its servers to show your inbox and calendar, associate communications with contacts and transactions, search and summarize information, prepare replies, identify deadlines and next actions, and perform the communication and scheduling workflows you authorize. Mailbox monitoring can continue in the background while your connection remains active. Imported messages, extracted attachment text, transaction associations, and related activity may be stored to support these features.
If you separately connect Google Drive, Docs, and Sheets, Alfred can list and search accessible Drive files, read document text and spreadsheet values you ask it to use, and prepare document or spreadsheet creation and edits for your review before saving them to Google. File names, identifiers, selected contents, proposed changes, and resulting records may be processed and stored to provide those features. Relevant selected file content may be sent to the AI processing providers described below when you ask Alfred to work with it.
If you separately connect YouTube, ButlerOne uses YouTube API Services to identify your selected channel, read its account and video information, and upload videos you approve with their chosen title, description, audience, and visibility. ButlerOne may retain channel identifiers, post details, upload status, and related publishing records to support the connection and show its results. You can disconnect YouTube in ButlerOne or revoke access through your Google Account connections. The Google Privacy Policy also applies to Google's handling of your information.
Alfred uses AI processing services, including OpenAI, to provide these features. Relevant message content, attachment text, calendar details, or transaction context may be sent to those providers for processing. Hosting, database, storage, and communication providers also process the information needed to operate the requested service. Linked transaction information can be available to authorized members of your ButlerOne workspace; outward-facing sharing follows the workflow and recipient permissions you authorize.
We limit Google data use and sharing to providing the visible features you authorize, security investigations, and legal requirements. We do not sell Google user data, use it for advertising or lending decisions, or use it to train generalized AI or machine-learning models. Human review is limited to your permission, necessary security or abuse investigations, legal obligations, or aggregated internal operations allowed by Google's policy. A business transfer involving Google data requires your prior consent. These Google-specific limits take precedence over broader sharing descriptions elsewhere in this policy.
ButlerOne's handling of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.
You can manage Alfred's transaction email controls in Settings, disconnect Google under Settings → Integrations, or revoke ButlerOne's access in your Google Account connections. Revoking or disconnecting stops future access; it does not by itself remove every CRM record or AI result previously created from that information. Mailbox retention settings govern eligible resolved or archived email; open obligations and saved CRM records can be retained longer. Contact butleronepro@gmail.com to request access to, correction of, or deletion of stored data and derived records, subject to applicable legal obligations.
Your choices
You may unsubscribe from marketing email using the link in an email and opt out of text messages by replying STOP. You may also ask to access, correct, or delete personal information, subject to applicable exceptions.
Children
ButlerOne is intended for business users and is not directed to children under 13. We do not knowingly collect personal information from children under 13.
Changes to this policy
We may update this policy as our services or legal obligations change. The “Last updated” date identifies the current version.
Contact
Questions or privacy requests may be sent to butleronepro@gmail.com.